Beverly Woods East Swim Team

Start Time: 6pm. Swimmers arrive by 5:15.

5 Quick Tips for Meets

1. Carpool or walk, if possible! 

For Home Meets parking is tight and we need to save space for visitors. Be mindful of members and guests.

For Away Meets, parking is also a challenge and frequently involves utilizing neighborhood streets for parking. Leave early so you have ample time to arrive and get settled before the meet begins.

2. Show your support of BWE. Wear your BWE gear or our team color, blue. The Team sits together. Please join in! 

At Home Meets we sit on the right side of the pool as you enter (diving board side). 

For Away Meets, look for the sea of coaches in blue BWE shirts and claim your spot.

3. Take Advantage of On-Site Dining Options (bring cash). Most clubs take alternate forms of payment, but it's best to be prepared. More information on snack and meal options below. 

4. Identify your swimmer's events using the Heat Sheet and record that information on your swimmer. More information below and on the Heat Sheet webpage. 

5. Volunteers need to check-in upon arrival. Check in at the volunteer desk for a name tag and instructions. The volunteer desk at home meets is located on the right as you enter the pool deck.

The sections below contain information on the following (in order): 

 Packing List  |  Dining Options  |  Heat Sheets  |  Meet Scratches  |  Event Flow  |  Scoring  |  Ribbons  |  All-Star Meet 

Parent List:

• Meets are HOT! Bring water and snacks.
• Chairs, plus a tent if you want to set up in grassy area
• Cash & Credit Card for snacks bars & food vendors (more detail on BWE Grille below)
• Games/entertainment for little ones - cards (go fish, UNO, etc.), coloring sheets
• Sharpie - Swimmers like to write event, heat, lane on their arms (more detail here) PLUS you need to label everything!

Swimmer List: (Label everything!!!)

• Goggles + Spare
• Towel
• BWE Swim Suit or Solid Color One Piece
• BWE Swim Cap + Spare  (caps with other team names, like MAC, MSA, or ATOM are prohibited)
• Sweatshirt/Warm Clothes - even on those hot days
• Shoes - rocks, bees or even glass, sometimes, can be found in the areas swimmers encounter as they move to/from and around meets. 

For Home Meets, we highly recommend the BWE Grille staffed by a dedicated team of volunteers! It's a favorite for away team's, too. We strive to have Kona Ice or a similar option and the snack bar is open, also. In addition, you are encouraged to pack your cooler with snacks and drinks. 

BWE Grille Menu 
Accepts cash, Venmo and PayPal

• Drinks $1
• Hamburgers/Cheeseburgers $5
• Chicken Sandwich (with gouda & bacon) $6
• Hot Dog $4
• Onion Rings $4
• Cheese Curds $5
• Fries: Plain $4, Cheese Fries $5, Chili Cheese Fries $5 

For Away Meets, each team we swim has either a snack bar, grille or food truck on-site. Be on the lookout for an email in the days leading up to a meet for more information about the options. You are encouraged to pack a cooler with snacks and drinks.

Heat sheets are provided the day of the meet in two ways:

If your swimmer is no longer able to swim after entry period has closed, please communicate this to the team ASAP via email [email protected]. This is extremely important to make sure relay teams are able to participate and to make the meet run smoothly and efficiently. This simple curtesy will help meet efficiency tremendously!

Meets are organized by event and swum by gender and, in ascending order by age group. For example, the 7-8 year old girls will swim their backstroke first, followed by the 7-8 year old boys, followed by the 9-10 year old girls...up through the 15-18 year old boys.

* Shrimper Group Exception: The 6 & under group swims at the very beginning of each meet and they only swim freestyle with girls first, then boys.

Event Order:

Freestyle – 6 & Under (Shrimpers)

Freestyle Relay – all age groups starting with 7-8’s

Freestyle – remaining age groups starting with 7-8’s

Backstroke – all age groups starting with 7-8’s

Individual Medley – only for age groups 9 & up

Breaststroke – all age groups starting with 7-8’s

Butterfly – all age groups starting with 7-8’s

Medley Relay – all age groups starting 7-8’s

*If your swimmer is named as an alternate in the free relay, do not leave early! Alternates are needed more frequently than you may think.

Team points are awarded for the top four finishers in each individual event (not each heat) for each age group. Points can be scored from any heat, as the fastest four times count, no matter the heat. No points are awarded for Shrimp events (6 & under). The points awarded during a dual meet are:

Individual

• 1st Place   / 5 points
• 2nd Place  / 3 points
• 3rd Place  / 2 points
• 4th Place  / 1 point

Relay

• 1st Place  / 10 points
• 2nd Place / 6 points

Only “A” relay teams may score points in relay events. If an “A” relay team is DQ’d, the swim team receives no points for that relay (i.e., no points are ever awarded to “B” or “C” teams, even if they beat an “A” team). 

In the event of a tie, the points for the applicable place, plus the immediately following place, are added together and split equally. For example, if there is a tie for 1st Place in any individual event, each swimmer gets 4 points (5 points, plus 3 points, divided by 2 = 4 points), and the next fastest swimmer is awarded 2 points for 3rd Place.

Ribbons are awarded at Dual Meets for individual events, 1st through 6th place, and for relays, 1st and 2nd place. 

• Participant Ribbons for ALL 6 & under swimmers (Shrimpers)
• Heat Winner ribbons for ALL 10 & under individual events
• NOTE – No ribbons are awarded for 15 & up events

The All-Star Meet for the SouthPark Swim League is usually held at the Mecklenburg County Aquatic Center (MCAC) in uptown.

Mecklenburg Aquatic Center (MCAC): 800 E M.L.K. Jr Blvd, Charlotte, NC 28202

Event Date: Thursday, June 25th 

BWE All-Star Team Selection: The Team* is chosen by the coaches and based on times from the season. There are no Shrimp events at the All-Star Meet; however, a shrimp may age up to swim in an 8 & Under event if qualified.

*Alternates are selected for each event. Not all swimmers who make the team will swim during the meet. Alternate presence is important and necessary! 

Swimmer Eligibility: A swimmer must compete in a minimum of two (2) meets to be eligible for the All-Star Team.